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Tenders and Consultancies in Malawi
What are the key requirements to bid for a government tender in Malawi?
To be eligible for public contracts, a bidder must typically provide:
PPDA Certificate: Proof of registration with the Public Procurement and Disposal of Assets Authority.
MRA Tax Compliance: A valid Tax Clearance Certificate and TPIN from the Malawi Revenue Authority.
Business Registration: A certificate from the Registrar General and a valid Trading License.
NCIC Certificate: For construction/works tenders, registration with the National Construction Industry Council is mandatory.
- Financial Capability: Often demonstrated through audited accounts or bank statements.
How long does it take to register as a supplier with the PPDA?
Under normal circumstances, the registration process takes approximately 5 working days, provided all required documents (MRA certificates, business registration, and payment slips) are in order. Certificates are valid for one year
Can I bid for a contract if I don't yet have a PPDA certificate?
Yes. According to PPDA regulations, you can participate in the bidding process without the certificate. However, you cannot be awarded the contract without it. If you win, the procuring entity must allow you reasonable time to complete your registration before the contract is officially signed.
What is the "MSME Order" and how does it benefit local bidders?
The MSME Order is a policy framework that mandates procuring entities to set aside specific procurements for Micro, Small, and Medium Enterprises. It includes a 20% margin of preference for indigenous black Malawians, giving local businesses a competitive edge over foreign firms in certain categories
What is the difference between an EOI and an RFP in consultancy?
Expression of Interest (EOI): This is the first stage where the client asks firms to demonstrate their capability and relevant experience. It is used to create a "shortlist."
Request for Proposals (RFP): Once shortlisted, you are invited to submit a detailed Technical Proposal (how you will do the work) and a Financial Proposal (the cost).
What makes a winning Expression of Interest (EOI) for Malawi consultancies?
A strong EOI must include:
Core Business & Years in Operation: Demonstrating stability.
Summary of Similar Projects: Highlighting at least 3–5 projects of a similar nature/scale.
Key Personnel: A brief overview of the experts you have on staff (without needing full CVs at the EOI stage).
Local Experience: Experience working within Malawi or similar regional environments is highly valued.